In our work with clients hosting meetings and events, we make decisions every day from selecting venues, AV companies and décor items to exploring transportation and marketing collateral options. All these factors impact our environment. I have committed to choosing sustainable solutions so that our planet can not only survive, but thrive. I pledge to continuously educate myself, my staff, suppliers, and clients on opting for environmental friendly choices including:

  1. Creating a RFP that highlights sustainability requirements.
  2. Utilizing a carbon calculator for my events. We are all used to tracking our expenses vs. what we budgeted. Let’s take it one step further and track our carbon footprint.
  3. Selecting a venue that complies with eco-certification guidelines.
  4. Exploring off-the-grid AV options. At The Sustainable Events Forum, AV Canada used solar powered generators to power the cameras, lighting, microphones, projectors and screens. It can be done!
  5. Eliminating the use of plastic water bottles. Our water supply is safe, and contains fluoride, which is known to decrease the incidence of cavities. Instead of supplying plastic water bottles at your events, consider eco-friendly options such as Tabl’eau which uses the venue’s water supply, filters it in their mobile unit and makes it available in lovely glass reusable bottles.
  6. Asking the venue to provide food choices that comply with the 100-mile diet, thereby reducing the need for planes to transport items that are out-of-season. The fuel used in planes is a huge pollutant.
  7. Exploring ways to reduce food waste such as partnering with Second Harvest.
  8. Eliminating the use of paper. There are so many options available that can replace paper, such as posting the agenda on room screens, or using an App such as Eventmobi or Cvent, which can include speaker bios, exhibitor information, the daily agenda and numerous ways to recognize your sponsors.
  9. Not offering swag bags filled with plastic trinkets. Instead, ask your delegates to supply their own cloth bag and insist that your exhibitors select meaningful swag items that are not harmful to the environment, such as branded plastic water bottles.
  10. Selecting off-site options that are within walking distance of the venue. If there are delegates with mobility challenges, select companies with electric bussing options.

 

 

 

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